GENERAL

Download resources:

2017 Layout
Alternate Layout (if heavy rain forecast)

 2017 Poster

2017 facebook Promo Banner

 

Your presence at this year’s Art-in-the-Park is very much appreciated!  We thank you for your support. 
The south side of the field drains poorly. In the event that heavy rain is forecast, we will invoke a “Plan B”.   See below under “Check in Times”. 
Please keep in mind the need for tents to be in good repair.  Exhibitors should check their equipment to ensure that it is in good shape and safe.
Bronte Harbour has been designated as a windy area.

 

WELCOME 
Your presence at this year’s Art-in-the-Park is very much appreciated!  We thank you for your support. 

 

New This Year

As you may be aware, Lake Ontario levels are at historic highs.  There has been some flooding in most Oakville lakeside parks.  Currently, the south side of the Bronte park is flooded in places.  We are monitoring the situation but if water levels have not fallen sufficiently for the ground to dry out properly by July 14, we will convert to a“Plan B” layout.   All booth locations on the south side of the park (closest to the lake) will be relocated to higher ground on the north-east side of the park.  We will only take this step if it becomes absolutely necessary.  We are still working on the details of the Plan B layout – we will advise you as soon as it is finalized.


Please keep in mind the need for tents to be in good repair.  Exhibitors should check their equipment to ensure that it is in good shape and safe.
Bronte Harbour has been designated as a windy area.

 

New This Year

Art in the Park this year will be part of Oakville’s Canada 150 celebrations.  The Art Society’s kids’ art project at Canada Day will have a Canada 150 theme – the kids’ banners will be displayed at Art in the Park.  In this sesquicentennial year, we anticipate that some visitors may be inspired to buy art which references Canada’s heritage and spirit in some way.  We encourage exhibitors to take advantage of the opportunity this presents.

 

Once again, from all of us, our thanks for participating in our show.We look forward to seeing you on August 7!

SET-UP
This year as usual, in order to minimize congestion, there will be two arrival time slots.  Congestion during set-up has been a major complaint from many exhibitors for several years.  Also the Town of Oakville insists that no visitors be on the field while there are cars on it.  For safety reasons, the Town requires a half-hour separation between visitors and cars.

Time Slot

Cars off field by

Booth numbers

06.30 - 07.30

08.00

18 - 106, SE 1

08.00 – 09.00

09.30

1 – 17, 107 - 178

Arrival times will be strictly enforced.  If you arrive before your time-slot you will be denied entrance to the field.  You will be required to leave the queue and return at your correct time.  (Exception: If you park your car and hand-truck your stuff onto the field you may set up at any time between 6:30 and 9:30am)

 

New This Year

Especially for Art in the Park, the Town of Oakville has granted us all-day free parking on all streets in Bronte Village south of Lakeshore Road, between Bronte Road and East Street on August 7.  No permits will be required.  This means that if the parking lots on the south-side of Ontario Street get filled-up (or are blocked-off for a HarbourCentre function, as one was last year) there will still be plenty of stress-free parking for exhibitors close-by.

 

The rule of 
(a) unload your car
(b) park it
(c) then return to set-up your booth
will be strictly enforced.  We will have a crew of volunteers available during set-up to assist you.  Our goal is to get cars off the field as quickly as possible.

 

New This Year

The Town of Oakville has recently banned all staking in Town parks.  This means that exhibitors must use weights to hold down their tents (50lbs recommended per tent leg). Remember, Bronte Waterfront Park is a windy place! See page 35 of the Town of Oakville Special Event User Guide for more detail:  http://www.oakville.ca/assets/general%20-%20culture%20recreation/FBSpecialEventUserGuide.pdf


The grass may be damp.  You are strongly advised to use a tarp as a carpet to protect your art during set-up and tear-down.

To keep lanes free, exhibitors are required to park parallel to and tight to their booth location during set-up.

To streamline check-in, you are encouraged to make a sign with your booth number on it and then display it visibly on your dashboard/windscreen.  (A magic marker and big numbers on a sheet of typing paper will do.)  If you are unsure of your booth number, please double check it on our website and have it available when you check in (http://artintheparkoakville.com/participating_artists.html).

Also to streamline check-in, there will be only one check point.  You will not receive your welcome package at check-in.  After you have unloaded your car and parked it, please pick up your welcome package at the Art Society’s information booth located close to the main entrance.  Your welcome package will include a rubber identification bracelet which will allow you to exit and re-enter the field free of charge.

Notwithstanding the above streamlining measures, there will be congestion and there will be delays.  You are advised to allow for at least a 15-minute delay in getting onto the field.

The fence will be a 6-foot high metal Modu-Loc fence.  It will not be possible for those with booths on the periphery to park outside the field and unload/load over the fence (as some have been able to do in prior years).  

 

EXHIBITOR CARE

 

New This Year

The catering concession will be open for coffee, water, and pastries from 7:00am.  Unfortunately however, the Oakville Art Society can no longer afford to provide free coffee and pastries to exhibitors, while keeping exhibitor and visitor fees fixed and at the same time absorbing increased costs.

 

Art Society volunteers will be recognizable by their red aprons.  Please do not hesitate to ask any of us for help.  If none of us are immediately close by, you can always find one of us at the Society’s information booth.  We are here today to help make this a successful day for you.  

Should you need someone to spell you while you visit the toilet or get food from the catering area, we’re here to help.  There will be volunteers committed to this service throughout the day.  However, we can only offer short-term booth sitting relief. 15 minutes at the most.  We will keep an eye on your booth and recommend that interested patrons come back in 15 minutes.  We cannot sell your art or process transactions. 

Between booth sitting assignments, our volunteers will circulate the field, offering assistance. 

There are portable toilets just outside the east entrance. In addition, there are public toilets (with proper plumbing and running water!) beyond the gazebo near the west entrance.

Making a virtue out of the Modu-Loc-fence necessity, the entire field will be licensed.  Visitors will be free to wander with a beer or a (plastic) beaker of wine.

RENTALS
The Oakville Art Society is partnering again with Higgins Event Rentals, Oakville, as the preferred rental supplier for Art in the Park. Exhibitors at Art in the Park will be able to take advantage of specially negotiated rates for all of their rental needs, as well as a complete one-stop package to furnish their booth.

Move in – display your artwork – and enjoy a relaxing art show experience – what could be easier?

To take advantage of this special offer, please click here to download Higgins’ special order form or contact Higgins directly. Be sure to mention you are an exhibitor at Art in the Park. http://higginseventrentals.com/

TEAR DOWN AND CLEAN-UP

We will issue a show-closing warning at 4.30pm and we will usher visitors off the field at 5pm.  You may begin packing-up your booths at 4.30pm, but no cars will be allowed unto the field until 5.30 pm.

Cars entering the field at tear-down must do so at the west entrance.
We would be very grateful if you can check your area and remove any garbage before you go.  Once the field is clear we have to pick up garbage and anything you can do to minimize this chore would be very much appreciated!

There will be garbage cans at both entrances and in the catering area.

To streamline everyone’s departure, please leave by the east exit only. 

EMERGENCIES
There will be a St. John Ambulance team present at the show.  The ambulance will be parked near the west entrance.  For any medical emergency, please contact volunteer or a member of the St. John Ambulance team directly.  

For any other emergency, please contact a volunteer immediately.  We will call 911 if necessary.

In the event of a thunderstorm, please leave the field for the shelter of a nearby building.  You should not shelter under trees.  Please wait for instruction from a volunteer before returning to the field.  The volunteers will keep an eye on the booths from the nearby Harbourfront building.

Lost children should be taken to the Society information booth.  A volunteer will stay with them until their parents retrieve them.  Their presence in the booth will be announced from the PA system in the catering area.

FEEDBACK

 

New This Year

As in prior years, we will be soliciting your feedback after the show.  We really do listen to you!  This year however, we will solicit your feedback via an online survey which, as well as seeking advice for improvements, will attempt to collect quantitative data – number of sales, total sales, price-points etc.  Everything you give us will be made anonymous but we see value in being able to play-back consolidated data to you.

 

Should you wish to give us immediate feedback during the day, we would be happy to hear it.  Some of us will circulate towards the end of the day to get an immediate sense of how the day has been for you. 

 

 

CONTACT US:
   eMail:                info@oakvilleartsociety.com
   If urgent:          call Doug McKirgan, 905 466 6961