APPLY to ART in the PARK 2017

Application forms for new exhibitors

PDF

Word

Please download, fill, save and return as an attachment to info@oakvilleartsociety.com
then make your payment below

 

Returning exhibitors: Please use one of the payment processors below

 

 

In order to be accepted into Art in the Park your work must be in the following categories:

  • Fine art- watercolour, oil, acrylic, mixed media, illustration, Chinese brush (no print copies of fine art bigger than 6 x 9 inches firm)
  • Sculpture (paper, stone, wood, glass & metal)
  • Artist Created Ceramics
  • Photography
  • Intaglio
  • Jewellery (fine silver or gold handmade jewellery or handmade beads)
    Sorry, we do not accept jewellery fashioned from premade components.
  • Woodturning /woodworking (no regular furniture only sculptural pieces)
  • Glass Art (Stain, fused, blown)


The Oakville Art Society has respect for all things creative-but we cannot accept
clothing, accessories, quilts, food items or floral decor at this show.

Show Hours

Set up of displays 6:00 am to 9:30 am (all cars must have left the field by 9:30) *
Removal of displays from 5:30 pm (No earlier) *
Open to Public 10:00 am to 5:00pm
(Visitors in 2016 - 4,200)
* The Town of Oakville has asked for a 30 minute buffer between vehicle and visitor traffic.


Application deadline is April 28, 2017 
Applicants will be notified of acceptance by June 1st

Selection Requirements

ART IN THE PARK is a juried show that welcomes applications from a wide variety of art forms. 
All art must be original and created by the artist making the application. 

ORIGINAL WORK ONLY. NO LIMITED EDITION PRINTS OR REPRODUCTIONS.

Art in the Park is juried by a screening committee who will determine eligibility based solely upon the photos you submit. Originality of concept, execution, quality of workmanship and design excellence are the primary criteria used during the evaluation process. Only artists displaying their own original work will be eligible to participate. Any exhibitor who does not display work similar to that which was juried will forfeit participation at future shows and will be required to remove work that is not representational of materials submitted for jurying. No commercial, imported, manufactured or mass-produced items purchased for resale are allowed.

 


Application Requirements for NEW applicants

Please submit the following:

  • A fully completed application form
  • Several digital jpeg images of your work via link to website gallery (preferred), in a zipped file via email, or on CD or DVD (these will not be returned)
  • A brief description of your technique
  • A brief biography
  • A cheque, money order or online payment for the full amount of the fee for booth space(s)

 

If submitting via CD or DVD : They must be good quality (180 dpi), submitted on one standard size compact disc, labeled with your name and sent in a protective mailer. Make sure each jpeg is labeled with name, title and medium; either in the file name or embedded in the jpeg itself.

If two people are sharing a booth, each person must submit an application.

To avoid confusion and delays contacting you, please use one email as primary contact for both artists.

Email application with all requirements attached to:
info@oakvilleartsociety.com

 

See you at the show!

 

 

PREVIOUS applicants:

Please note: If you have changed mediums, ie you were a painter and are now a sculptor you must apply as a new participant.

Previous applicants may use the secure payment interface below, the paypal interface below, or ask for a paypal invoice.

Alternately, you may mail your cheque or money order for the full amount of the fee for booth space(s).

 

Payment:
Visa or mastercard only

Are you a member of the Oakville Art Society Returning exhibitor Booth Space preference

 

Paypal:

Are you a member of the Oakville Art Society?
I am a returning exhibitor
Medium:
Booth space preference
 

 

SIZE & COST OF BOOTH AREA

2017 Cost for each 12’ x 12’ booth space is still only
$ 125.00 for Non-Members
$ 110.00 for Members

Email application with all requirements attached to:

info@oakvilleartsociety.com

 

Please take the time to read through our Exhibitor Information Sheet


Exhibitors must provide their own booths and displays. Displays must be professional and neat in appearance. Each space is 12’x12’ and you may buy more than one space. All work must be in place by 9:30 am and remain set-up until 5pm. Exhibitors are responsible for the safety and liability of their own display and product. Live demonstrations are encouraged, but NO electricity is available. Each exhibitor must clearly display a sign bearing their name.
To ensure a balanced show the Art in the Park committee will allocate space based upon receipt of applications.  No reserved spaces are available.  As a courtesy previous exhibitors are given the opportunity to indicate a preference for a booth location. We will make every effort to accommodate you on a first-come first-served basis, but we can make absolutely no guarantees. Circumstances beyond our control may force us to change the layout. 

Insurance Coverage

As in prior years, we have arranged for blanket liability insurance coverage for all exhibitors through our insurance company to comply with Town of Oakville Rules. We are providing this coverage to our exhibitors  FREE OF CHARGE.

Set Up

Exhibitors will be allowed access to the display area only on the morning of the show. In order to facilitate an easy and quick setup we will be staggering arrivals in 2 time slots.
No set up is allowed in Waterfront Park prior to Monday morning. Spaces will be clearly marked and numbered. Weather permitting, vehicles are allowed on the grassy areas of the park to load and unload, all cars must be off the grassy area by 9:30 am at the latest and are not allowed back to load until 5:30 pm.
The Town of Oakville has asked for a 30 minute buffer between vehicle and visitor traffic for safety reasons.
Exhibitors are responsible for their own canopies, tables, chairs and display equipment.

Location

Bronte Waterfront Heritage Park is at the corner of Bronte Road (Hwy 25) and Ontario Street. Access to the park is from Ontario Street. Bronte Road (Hwy 25) runs north and south from the Lakeshore. It may be accessed from Hwy 401, Hwy 5 (Dundas Street) the QEW or Lakeshore Road (Hwy. 2)

Notification Of Acceptance

All applicants will receive notification of their status of acceptance by email.  If an exhibitor’s application is not accepted, they will receive a full refund.

In Case Of Bad Weather

The show goes on rain or shine.  Exhibitors are advised to bring protective coverings to place over and under displays in the event of rain. Should heavy rain or wind conditions occur, exhibitors remain on site at their own risk.

Parking Facilities

Parking is generally available in the lots on the South Side of Ontario Street, unless there is a private function at the Harbour Centre. There is parking along Ontario Street and in the streets nearby.

Sales Procedures

All exhibitors are responsible for their own sales and any taxes they may be required to charge on sales. No telephones are available so exhibitors accepting credit cards must make their own arrangements for authorization.

Accommodation

For information on hotels and restaurants please check FAQ's or contact the Oakville Tourist Information Centre (905) 845-6613.

Cancellations

If an exhibitor needs to cancel their attendance at the show and notifies the OAS in writing prior to July 1st of that year, they will receive a refund minus a $30 administration fee.

Refunds

If an exhibitor needs to cancel their attendance at the show on or after July 1st no refund will be issued.

Signs

Signs which offer discounts, sales, no HST, specials, reduced prices or any signs of this nature are not permitted. All other type of signage must be within the confines of your space and cannot obstruct any other booths or come out into the aisles. If this happens, you will be asked to remove or reposition your signage.

Rules

All exhibitors, by submitting an application, agree to abide by the rules of Art in the Park.  Exhibitors also agree to comply with any reasonable request by OAS officials with regards to displays and conduct.

Images for Promotional Use

The Oakville Art Society reserves the right to use exhibitor’s images-any photos taken during the day of the event for future promotions of "ART in the PARK".

 


Waiver and Acknowledgement

Recognizing that Art in the Park is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.
Upon filling out and submitting the application for Art in the Park, the exhibitor agrees that The Oakville Art Society, it's officers, directors, employees and volunteers, and the Town of Oakville, will not be held liable for any damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Art in the Park. Furthermore The Oakville Art Society, it's officers, directors, employees and volunteers, will not be held responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically itemized herein.

For Further Information

The Oakville Art Society - Art in the Park
560 Bronte Road
Oakville, Ontario L6L 6S1
Tel: (905) 827-5711
email 1: info@oakvilleartsociety.com
email 2: oasevents@hotmail.com

What the exhibitors are saying:

We love stories like this one... Look at what first time exhibitor Donna had to say... The location is amazing as you can see, and there was live music, and so much great art. The whole event was well organized, everything went very smoothly, I will certainly be applying again next year. Read more

Hi! I wanted to let you know how amazing the show was yesterday. It was the first time I took part in the show as a vendor and it was such  a fantastic day. The organization was hands down the best in any show  I have attended thus far and the day ran so smoothly because of it. A huge thank you to everyone involved.

Hello Ladies and all volunteers,
I wanted to say a huge "thank you" for all your efforts in making this year's show such a successful one!  I so appreciated the addition of the fresh coffee and baked goods during set up.  The quality of work continues to be top notch and I am honored to be among such hard working and talented artists.  It was my best year to date and I enjoyed the show immensely.  I hope you have recovered from all your hard work and that you enjoy the rest of the summer.

Hello. I would just like to say that this years' venue for Art-in-the-Park was awesome! It was beautiful down there, organized, and very well set up. I personally had a wonderful day selling 8 of my paintings. The best show yet, even though it was only my second time as a participant. The weather was perfect resulting in quite a crowd of people mingling in and about the booths. A perfect day.
 Just one complaint, and a minor one. The portable washrooms were in only one area at the far end of the park. I think they should've had a few at each end. Thanks for all your hard work in putting this together.

Good afternoon!
You must all be very tired as I am but also very happy with the outcome of Art in The Park. I felt it ran very well from set up to take down.  Everything was well organized.  I liked that  the park seemed less congested and more open then I remember from coming as a visitor. This was my first time in the show as an exhibitor and I was very pleased with the day and the response of the visitors.  I asked many customers and my friends who attended how they were enjoying the show and every one responded that they liked the quality and set up of the show. I especially liked that the number of artists in categories like mine, jewellery, were limited in number and that we varied significantly in style. I would certainly enjoy participating in your show again in the future and congratulate you on a job well done.Congratulations!